Responsibilities include:

• Manage other administrative staff including the Receptionist and part-time Dictaphone typist
• Share reception duties including answering phones, manage voicemail/messaging system and greeting patients
• Ensure patients have completed the appropriate forms
• Responsible for the maintenance of office equipment, ordering of office supplies, etc.
• Prepare billings and daily deposits. Actively manage receivables including collection of fees.
• Must be able to communicate effectively and manage relationships with insurance companies, WCB, other doctors and specialists, etc.
• Participate in business development/marketing and promoting the services of the clinic
• Responsible for the complete daily cleaning and maintenance of the office including vacuuming, wiping floors, garbage collection, washroom cleaning, dusting, laundry of linens, etc.

Qualifications:

• High level of technical PC skills including Word, Excel, etc
• Post-secondary education in the field of business and/or marketing is desirable
• Previous experience or knowledge in the health-care industry would be considered an asset
• Exceptional oral and written communications skills
• 3+ years experience in a management or supervisory role in a high-level customer service/hospitality role
• Use of a vehicle is required. This position will require one to travel periodically to other communities in the Sea to Sky corridor to assist with marketing and promotion efforts.

Candidates will have a business degree, specializing in Urban Land Economics and/or Real Estate Finance with experience and skills in financial analysis. Exposure to commercial mortgages is essential (ideally, a minimum of 2 years) and completion of the Mortgage Broker’s License is desirable. Strong interpersonal and written skills will be required to work in this team environment. We will also consider new Graduates that have had co-op experience with commercial mortgage lending. This is an excellent opportunity with a leader in this industry and good growth potential and perhaps leading to an Originator role.

This confident and focused individual enjoys the challenges of working in a small but challenging team environment and will use independent judgment, initiative and discretion to take ownership of the role. The position reports directly to the owner of the organization and will receive primary direction from him but will be required to work closely with other team members as well. A high degree of professionalism and integrity is paramount as this person is a representation of him and his priorities. This individual will serve as the owners “right-hand” in all his highly confidential and sometimes time-sensitive matters. The position requires a highly motivated individual with extensive administrative experience, superior planning and organizational skills, a very high degree of attention to detail and excellent computer skills. Above average written and interpersonal communication skills are critical as you may represent him to high level political leaders (Prime Minister’s, UN Officials) and domestic and International Media.

• Work closely with his Accounting Manager to ensure to implement items as needed
• Greet clients and visitors and act in the office manager role providing administrative oversight.
• Receive, sort and route mail as directed; identify and refer matters of priority
• Manage all office systems including computer and telephone network and security
• Receive and screen visitors telephone calls, emails and faxes
• Coordinate and direct vendor services
• Receive requests for meetings with the owner and schedule meetings accordingly
• Make appointments and maintain his calendar
• Organize meetings, prepare agendas and required informational materials
• Prepare PowerPoint presentations as required
• Organize and maintain filing system
• Fill out any necessary legal/banking forms as required
• Set up conference calls as required
• Reconciliation of expenses and personal credit cards and involvement with his personal banking affairs
• Typing of correspondence as required
• Assisting with any personal requirements
• Coordinate all travel and hotel arrangements for owner and all other office staff
• Windows based PC (Applications – Microsoft Excel, Word, PowerPoint, Visio, Outlook)
• Photocopier, fax machine, mobile phone/iPhone
• Travel within North America and overseas may occur on occasion

Every business requires people; talented, skilled, and motivated people to run the operations, and position the business for growth. Since 1972, we have been working with clients in the Lower Mainland to resolve their “talent” needs and help them build their business for the future. We are problem solvers: we connect the right people to the right businesses.

Our Vancouver office is preparing for growth. We know that the economic outlook will change, and when it does, our clients’ requests will expand quickly. When that time comes, we want to be sure that we are in a position to serve!

Therefore, we have identified an immediate need for Professional Recruiters in the following areas:

• Executive Search
• Finance & Accounting
• Information Technology
• Engineering
• Manufacturing / Production / Supply Chain
• Sales
• Human Resources / Senior Administration

In these roles, you will be responsible for the following:

JOB SUMMARY:
Using various sales techniques, the Professional Placement Consultant secures new placement business, while developing and maintaining existing client relationships. Ultimately, you will be responsible acquiring and filling high end placement orders, by matching qualified candidates with the needs of the clients.

ESSENTIAL FUNCTIONS:

1. Sales - Prospects and develops new clients in order to secure new business for high end placements.
2. Sales - Utilizing presentation, telemarketing, direct mail and other sales techniques, secures and expands Holloway Schulz’s permanent placement business.
3. Customer Service - Services and continues to develop established accounts by consistently following up with clients to ensure quality service delivery and resolve issues as required.
4. Recruitment - Recruits prospective candidates ensuring the most effective possible match between client and candidate. Interviews prospective candidates, tests skills, performs reference checks and matches candidates to client needs. Describes the position to the candidate to ensure compatibility and presents the candidate information to the client.
5. Recruitment - Develops and implements a recruitment strategy that will support both current and future client needs. Maintains a list of candidates for future needs.
6. Recruitment - Ensures placement activities abide to all laws and regulations as they pertain to employment.
7. Database and Record Management - Maximizes office technology to ensure optimum, cost-effective, timely and high quality results. Maintains knowledge of Holloway Schulz’s operational systems, policies, procedures and guidelines. Tracks and maintains records on candidates, client orders and client status.
8. Networking - Represents the organization as a member of personnel associations, community organizations and community business organizations to promote the Holloway Schulz brand.
9. Participates in special projects and performs other duties as assigned.

BEHAVIOURAL COMPETENCIES:

• Post secondary education required to support the discipline that you are interested in (CGA, CMA, PEng, Information Technology, etc)
• Minimum 4 years of Sales experience
• Professional Recruitment experience an asset,
• Excellent interpersonal, presentation and communication skills, both written and verbal, along with an ability to influence and motivate others
• Skilled in the art of networking, lead generation and prospect development, as evidenced by current contacts in the local professional and business community
• Superior organizational skills. Is able to effectively manage multiple tasks and meet deadlines consistently. Disciplined in timely follow up with prospects and clients.
• Proactive and able to solve problems effectively and rapidly using excellent analytical skills
• Resourceful and self motivated; Utilizes available information to help further marketplace knowledge and drive business success
• Proven consistently high levels of customer service performance, with an ability to build strong client relationships, close new business and expand the marketplace
• Flexible and adaptable to changing business needs. May be required to travel.