Job Title: Events Coordinator

Location: Vancouver, BC

Date Posted: 1/9/2013

Date Expires: 3/9/2013

Job Category: Management

Job Type: Permanent

Salary: $43,000/annum

Company Info: This position is responsible for managing and coordinating all 1st party events within the BC Chapter Office, including the planning, execution and follow up of events. This includes, but is not limited to; securing sponsorship, media relations, donor development and researching opportunities to develop 1st party events increasing chapter revenue. Acting as a representative of the Foundation, this position safeguards the interests of the Children’s Wish, the Wish Families, and event participants by following established procedures and guidelines ensuring the quality of every event and all sponsorships

Job Description: Event Management  
- Applies event management principles and processes to manage the full cycle of events at the chapter level (e.g., Golf tournament, Walk for Wishes, Exile Island, Gala’s, etc.) ensuring high standards for all events are met 
- Communicate with stakeholders (National Office, Chapter Offices, volunteers, supplies, sponsors, donors, community liaisons, etc.) as appropriate 
- Utilizes strong administrative and computer skills to complete all administrative and data management tasks associated with event management on a timely basis 
- Creates and generates reports and ensure all reporting is up-to-date 
- Utilizes high degree of creativity in the development and design of marketing and promotional material including PSA’s, press releases, brochures and other material 
- Liaises with external sources including media, community leaders, volunteers, etc. to sure effective promotion of events  
- Collaborates with internal departments to assist with development or coordination of material for Wish Stories and other development and communication material/literature of a timely basis which may include social/marketing media 
- Establishes and provides support to event committees as required to ensure success of events (e.g., guidance, materials, staff/volunteers, timelines, etc.)  
- Use existing Wish Granting database and work in collaboration with Wish Granting staff to identify appropriate Wish Families for event participation 
 
 
Sponsorship Development 
- Develop sponsorship programs and plans for events and execute 
- Collaborate with the Chapter Director in identifying opportunities for development and growth in sponsorships, awareness and donations (i.e. sponsorships for: event décor, silent auctions, prizes, food and drinks, entertainment, supplies, equipment, and venues) 
- Identify and establish relationships with new sponsorship sources 
- Cultivate and steward relationships with existing sponsors and donors

Required Skills: Education and Knowledge 
- Post-secondary education in events management, fundraising, communications, public relations, or equivalent; or equivalent work experience 
 
Experience and Training 
- 2-3 years’ experience in events planning – preferably in a not-for-profit environment 
 
 
COMPUTER KNOWLEDGE AND SKILLS  
- Proficient in Microsoft Office 2010 (Word, Excel, PowerPoint and Outlook) and related search engines  
 
WORKING CONDITIONS  
- Primary responsibilities are carried out in the Chapter Office, however, regularly required to be out of the office for visits with sponsors and donors, for site visits and attending events in the community 
- This position is required to work outside normal office hours during peak season 
- Valid driver’s license and access to a reliable vehicle is required to fulfill responsibilities  
- Works under high degree of pressure on day of events to ensure logistics and all aspects of events are carried out successfully  
- Physical activity may include lifting of boxes with materials, setting up equipment, etc 
- Our office is located in Burnaby with business casual dress attire 


Reference Code:

Contact: Lana Bradshaw
Holloway Schulz Vancouver
505 Burrard Street
Suite 1650
Vancouver, BC V7X1M4
Phone: (604) 688-9595
Fax: (604) 688-3608
E-mail: lana.bradshaw@hollowayschulz.ca